Group Participation Guidence and Policies
“Groups” may be from any professional setting where nurses* or nursing students* work or learn, such as schools of nursing, hospitals, other clinical settings, national/international nursing organizations, professional groups/consortia, or health-related businesses.
*Nurses and current nursing students must hold or currently be enrolled in an appropriately accredited BSN program or above.
Schools of Nursing interested in disseminating DNP papers, theses, or dissertations, please visit the SON policy page first: https://www.nursingrepository.org/schoolsofnursing_policies/
All group participants submissions go through a suitable collection in the Group Participants community. Exception: Faculty members from Schools of Nursing may submit their independently created works to a suitable topical collection in the Independent Submission community. To affiliate these submissions with a School of Nursing, submitters should complete the affiliation field during the submission process.
Individual submissions from the repository’s Independent Submissions community that utilize the author affiliation field may be mapped to a group participant’s collection when appropriate and when requested by the related group.
- Faculty review (student works submitted as part of a School of Nursing participating program - dissertations, theses not included - see reputation-based submissions, below), or
- Organizational review†
- Reputation-based submissions‡
- Peer-review by submission to the repository's Independent Submissions collections (reserved for faculty submissions of manuscripts not published in journals/books, plus teaching aids - posters and slides not included.)
†Organizations are permitted to have their own review process for their materials. This review/evaluation must take place prior to submission and outside of the repository system. Such reviews will be noted in each applicable item record.
‡Theses, dissertations, and DNP capstone projects as well as corporately authored guidelines, position statements, reports, etc. are considered reputation-based submissions and no additional reviews will be given or required to post such material in the repository.
Group Participation Requirements:
- A 3-year consecutive term of submissions totaling 20% or more is required of nursing staff, students, or faculty, as applicable to the group's size and setting, or
- A minimum of 25 items (i.e., resource papers, reports, policy papers, position paper, best practices, etc.) per group is required during the initial year, with a minimum of 10 items submitted per each year thereafter. The initial 25 items may be from a backlog of materials. There are no date restrictions. The subsequent items submitted in following years should be current or no more than 3 years old.
- A liaison must be assigned as the contact for all communications between the group and the repository staff (and to serve as a submission evaluator, if needed — see Vetting section above.
- During item submissions, submitters from a group must complete the Author Affiliation field. This field ties all group submissions together once items are posted.
- Upon completion of the 3-year submission term, a participating group will have the option of their own collection within the repository.
In addition to all individual benefits, collections allow participating groups:
- Greater visibility within the repository.
- The opportunity to brand their collection homepage with a logo and lead-in text specific to their mission and reason for repository involvement.
- The ability to track global usage and download statistics for all items located in their collection.
- The ability to track online references, citations, and mentions on multiple online platforms and websites via Altmetric©. The subscription to Altmetric© is paid for by the Henderson Repository and the cost is not passed along to participants.
Tip: Quantification of global impact is valuable when asking administrators and funders for support, and when providing statistics for promotion or tenure.
Eligible Submissions for Groups:
Tip: Group participation works best if the materials submitted to the repository are created as part of employment (i.e., works for hire) and copyright is held by the group as corporate author.
Note: In the case of event materials or individual works, when copyright is retained by the presenter(s) or author(s), each presenter or author must complete the repository's proxy form. It is the group's responsibility to share this link when necessary: https://stti.wufoo.com/forms/zrdt0bq0zuxi2o/
- Committee Reports
- Research Studies
- Patient-Centered Outcomes
- Quality Improvement Tools/Projects
- Best Practice Guidelines
- Position Papers
- Faculty-Created Educational Materials
- Nurse-Authored Patient Education Materials
- Continuing Education Materials
- Instructional Resources
- Classroom Projects and Papers
- Posters and Presentation Papers and/or Slides
- Any materials that violate the mission, vision, and policies of Sigma Theta Tau International.
- Business Archives
- Marketing and Promotional Materials
- Submissions for which the group or its individual members do not own copyright.
- Abstract-only entries and items that do not stand-alone but require multiples steps to obtain the actual document described in the record entry.
- Materials that will be/have been published in traditional journals or books. Exceptions to this rule:
- When a book is no longer in print and copyright reverts to the author.
- When the author has published traditionally but retained copyright to the material via contract. Contract must be emailed to the repository staff for their records.
- When a manuscript has been rejected for editorial reasons (i.e., topic/journal discrepancy, formatting issue, space considerations, language/grammar issues) that may be easily remedied and submitted to the repository.
- Decide what to submit. Use eligible submissions as a guideline.
- Decide who will submit. The choice will be dictated by the item type.
- Staff member(s), or
- Individuals belonging to the group
- Individual nursing staff, organizational members, presenters, etc.
- Determine if the submissions:
- Will undergo organizational evaluation,
- Will be reputation-based, or
- Will require formal peer-review.
- Notify the repository staff with any questions and/or your decision to participate. Submission accounts will be set up and submission training will be scheduled.
Email the repository staff at firstname.lastname@example.org to let them know you are interested in this participation option.